GridPP PMB Minutes 12 - 26th November 2001
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Present: Roger Barlow (RB), Dave Britton (DB), Peter Clarke (PC), 
         Tony Doyle (TD), Neil Geddes (NG), John Gordon (JG), Steve Lloyd (SL), 
         Robin Middleton (RM)
    
Review of Actions
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1.11 There was no progress in reviewing alternatives, and (in view of all the
     other, higher priority, activity) no prospect of progress. It was therefore
     decided that, as any alternative would be at most marginally better, 
     MS Project would be used as the Project Management Tool.   Done.

5.7  PC had circulated a document on the TB composition, constitution, and 
     operation.  Many expressed a view that the activities described were
     extrememly important, but the differing roles of the TB and PMB were
     unclear. After much discussion it was decided that:
       The TB assesses deliverables and makes recommendations to the PMB.
       The PMB accepts or rejects deliverables
       The quarterly proforma structure was approved. 
       This process will start in Project Month 12
       The structure of the formal TB meeting was broadly approved.
       The proposed TB membership from DataGrid was broadly approved.
       However to keep numbers managable: (i) the DataGrid membership
       should be contained by a minimum set; (ii) the Experiments should
       not have individual members but be represented by the EB chair and
       deputy, at any rate for the present.
       PC and RM meet on Wednesday to refine the technical reporting
       tools, based on DataGrid reporting.
       PC will develop the draft document and continue to circulate
       within the PMB. 
       Following this, PC will also circulate proposed reporting
       mechanisms to a technical list for comment.
       It should be discussed with the oversight committee. 
       The TB can then be set up.

9.1  Definition of High level deliverables. Done. TD draft has been circulated.
     Comments required by Thursday (esp. from JG) 

9.2   Dave Kelsey will be responsible for resource management at RAL this year.
      (This does not include the travel budget, which is managed by RM).
      DB is in contact with Dave Kelsey to incorporate RAL input prior to
      the oversight committee. 
      Done

9.3   BaBar UK Tier A proposal had been circulated. This proposes a long term
      (3-4 year) commitment to the Tier A centre which has got to be approved 
      by Ken. The BaBar/LHC share needs careful wording.  Other comments can 
      be sent to RB by email. RB to keep the PMB informed.

10.1 Ongoing.

11.1 RM raised the profiling of EU-finded effort for WP3. The PMB agreed that,
     if a suitable additional candidate could be found during the current
     recruitment, and that the EU approved the re-profiling of WP3 effort,
     then an additional 2-year RAL appointment would clearly be useful to the
     project.  Ongoing.

11.2 Ongoing 

11.3 Ongoing

11.4 Ongoing

TD noted issues arising with respect to the current tender process. In
general, the groups of Institutes representing the UK collaboratons were
responding prior to the 30th November deadline with internal deadlines - a
process which was encouraged by the PMB.


Actions
10.1   ALL: provide input for discussion of format of documents required by
       the Oversight committee.

11.1   RPM: report back UK EDG work by 5th dec

11.2   PC: propose TC reporting mechanism by 5th Dec

11.4   RM: to update jobs spreadsheet before PSRC meeting on 7th Dec.

12.1   PC: develop TB document and circulate, leading to establishment of TB. 

12.2   PC: discuss TB document with oversight committee 

12.3   PC and RM: implement formal quarterly reporting for Datagrid posts
        for Month 12.

12.4   JG+ALL: comment on HLD dcoument by Thursday.

12.5   RB: keep PMB informed of Babar Tier A negotiations